Louisville, Kentucky • Kentucky International Convention Center
Information for Planners
HOW DOES IT WORK?
Register and Pay. Get your $200 registration fee back after completing all scheduled Marketplace appointments.
Travel to Connect. Attend the hosted-buyer event designed for association, corporate and specialty professionals.
Connect with Peers. Meet with pre-selected suppliers in one-on-one appointments.
Learn from Experts. Enjoy in-depth, interactive education on in-demand topics while earning continuing education credits.
Unwind and Mingle. Continue networking at our fun receptions.
FREQUENTLY ASKED PLANNER QUESTIONS
What is a reverse tradeshow? Our innovative Marketplace system matches planners and suppliers for individual appointments based on their requests, as well as additional factors. Planners sit at designated tables and suppliers have 1-2 minutes to travel between appointments. A chime signifies the beginning and end of each appointment.
How much does registration cost? Qualified planners who register before March 31 pay an early bird registration rate of only $100. Starting April 1, the standard $200 registration fee applies.Registration fees will be refunded in full at the end of the conference if all Marketplace appointments are kept.
When will I get my registration fee back? Once all Marketplace appointments have been fulfilled and the final set of Marketplace appointments have concluded, refunds will be available at the pick-up table located just outside the Marketplace area.
How does the appointment process work? Planners and suppliers will receive an email stating that the appointment request process is open. Mutual requests get priority, then planner requests are granted, followed by supplier requests. It is not a first-come, first-served process. As long as you complete your requests by the designated end date, your appointment selections will be granted the appropriate priority.
Connect will provide you with a custom link, ID and password.
You can review your profile and contact us if you would like to make changes.
Click on the “Browse Directory” to see who is attending and use the sorting options to narrow down the list.
Click on “Make Appointment Request” to select destinations you are interested in meeting for your one-on-one appointments.
A few helpful hints: First, review whom you’d like to meet. When requesting appointments, you can arrange them in order of preferences using a tab on the right. If someone has requested you and you’re interested in meeting with them, request them back to increase the likelihood of receiving that appointment on your schedule. The Connect portal can be used with Mozilla Firefox or Google Chrome browsers. Both are available to download for free. If you are still having difficulty processing your appointment requests after downloading Firefox or Chrome, contact us.
Is transportation covered? If applicable, Connect covers booking your flight to and from the show. A Connect travel member will contact you 2-4 weeks prior to the event to finalize all travel. Connect does not cover parking or ground transportation expenses, so be prepared for this expense.
If using the link above, be sure to make your reservations at least 24 hours prior to your flight.
How should I get from my hotel to the convention center? Transportation info coming soon.
When will you book my hotel room? New this year, meeting planners will have a first come, first served choice of our host hotels. Registered and approved planners will receive the hotel booking links to make their reservations. As usual, Connect will cover the group rates for the conference dates, but planners will be responsible for making their own reservations through our group links.
What is Connect's refund/cancellation policy? A Hosted Buyer is required to pay a fee to guarantee registration. Once a Hosted Buyer completes all of the preset appointments, the fee will be refunded. If a Hosted Buyer misses any appointments or cancels attendance after the appointment portal opens, the deposit refund is forfeited and the Hosted Buyer's credit card on file will be charged the entire amount of the airline ticket. Hosted Buyers also forfeit their fee if the meeting qualification information presented to our staff is falsified, the data on the registration page is false or exaggerated, the Hosted Buyer does not have any influence on the location or decision process or said meetings, or any misrepresentation by the Hosted Buyer. If the Hosted Buyer's application is denied, the Hosted Buyer will be refunded the respective deposit.